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Subject to
compliance with the procedures and regulations set forth by the
Trustees of the John Curtis Library, two meeting rooms are
available for organizations, groups, and individuals when they
are not needed for administrative use, activities, or programs
sponsored by the library.
Maximum
occupancy of the large meeting room is 100; maximum occupancy
for the small room is 15. There is a shared kitchen area.
Permission to use the meeting room does not imply endorsement,
support, or co-sponsorship by the John Curtis Library or the
Town of Hanover of the activities that take place in the meeting
room or of the beliefs of the group using the meeting room.
Except
for library and library-related programs, groups may not use the
meeting room more than once each month; limited series of weekly
or daily meetings may be scheduled at the discretion of the
library director. The library reserves the right to assess fees
for use of the meeting room and the library also reserves the
right to reject applications for use. Library staff may enter
and remain in the room during any meeting.
Meeting Room Reservation Form
Meeting Room Exhibit Policy
Meeting Room
Exhibit Application Form
Free Adobe
Reader |
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Applications for and uses of the meeting room are subject
to the following procedures and regulations: |
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The
meeting room is available only from the start of the
Library’s business day until fifteen minutes before the
end of the business day. After library hours, the meeting
room may be used only if prior arrangements have been made
for the custodian to close the library. |
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Refreshments may be served but must be contained within
the meeting space. |
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All
groups are responsible for setting up the meeting room and
for returning it to its original condition and
configuration at the end of the meeting. Failure to do so
will result in a minimum $30. custodial charge assessed to
the applicant. The users accept the responsibility for any
damages which may occur to the library facility or library
equipment. |
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Any use
of the meeting room which disrupts the normal operations
of the Library will not be permitted. |
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Smoking
is not permitted anywhere in the library or on its
grounds. |
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Alcoholic beverages may be served only with written
permission from the Library Trustees. |
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FEES |
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Within
normal operating hours, there is no fee for
community/non-profit or governmental groups. After closing,
the organization, agency, or group must pay an hourly rate
of $ 15. for building security. Meetings and events must be
over by 9:00 pm unless special arrangements have been made
with the evening custodian. |
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The fee
for commercial (for profit) groups using the meeting room is
$ 200. for up to four hours use. The fee must accompany
the application. Only cashier or treasurer’s checks made
out to the John Curtis Library will be accepted.
Cancellations by the applicant must be made at least 72
hours in advance of the scheduled start of the event to
receive a refund. |
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